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DIR, BUDGETS & BUSINESS SVCS
Job Title: DIR, BUDGETS & BUSINESS SVCS
Job Code: 2186
FLSA: E
Job Level: 98
Revised Date: 11/01/2016
Job Family: JF 28
Occupational Summary
The Director of Budget and Business Services is responsible for the budget, financial and business activities of the department. The Director is responsible for recommending and implementing practices that assure operating efficiencies of the department. Designs, develops and maintains management and budgetary information about department operations. The Director provides organizational and fiscal analysis of departmental business, capital and operational activities.
Work Performed
Direct the business and operational activities of the department including: operations and capital budget preparation, budget reporting, project accounting, payroll, budget analysis and forecasting.
Develop budgetary recommendations with each section of the department and prepare operational budgets; monitor, verify and reconcile expenditure of budgeted funds; review monthly budget variances. Provide management reports and financial forecasts.
Provide management and analytical support for departmental planning and operations to support decision making.
Develop ongoing budget performance reports and analysis providing financial guidance, technical assistance and recommendations.
Oversee departmental accounting and financial procedures of the department.
Provide and internal control functions for the Department assuring that required University procedures for control of financial resources, records and accountabilities are being met
Supervise maintenance of departmental accounting records and documents to ensure accuracy and adequacy of information; establish appropriate levels and approval amounts for all expenditures.
Maintain strong working relationship with Duke University Budget Office
Review financial expenditures and prudent utilization of resources; make recommendations for improving services and reducing cost of all business operations.
Create operating budgets for new academic/administration buildings and renovations
Manage and direct the development and implementation of University and departmental policies relating to Facilities rates, cost allocations and methodologies.
Supervise various personnel including, but not limited to, hiring, performance appraisals, promotions, transfers, and scheduling time off.
Act on behalf of the Associate Vice President with regard to external contacts, meetings and other departmental events.
Perform other related duties incidental to the work described herein
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work generally requires a bachelor's degree in Business, Accounting, Finance or a related field. Master's degree preferred.
Experience
Work generally requires five years of progressive managerial experience, to include financial management, accounting and budget administration. Excellent problem solving, project management and presentation skills required. Familiarity with University financial system preferred.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
