Duke University Job Descriptions
Duke Job Postings
To see if there are current openings for any of the job descriptions listed on this web site, please search Duke Jobs.
PAYROLL SYSTEMS ANALYST
Job Title: PAYROLL SYSTEMS ANALYST
Job Code: 2365
FLSA: E
Job Level: 12
Revised Date: 01/01/2022
Job Family: JF 28
Occupational Summary
Coordinate and perform complex tasks in the execution, balancing and completion of the Biweekly, Faculty/Staff, and Noncompensatory payrolls. Complete functions related to the analysis and/or programming of payroll systems and operations to ensure related areas of responsibility are conducted in compliance with established University guidelines and applicable state and federal laws.
Work Performed
Assist with entering parameters to process, balance and complete the Biweekly, Faculty/Staff, Noncompensatory, and Offcycle payrolls in HR/Payroll system. Run associated post transactions that are required as part of the regular, off-cycle, and time & attendance payroll process.
Create and/or update documentation for Payroll processes, applications and system testing procedures as required.
Participate in the testing of in-house applications, configuration, interfaces, upgrades, and system patches etc.
Identify system issues where HR/Payroll tables need to be corrected. Provide information to ASM for making the corrections. Review and approve results before changes are made to production.
Assist in coordination and scheduling of year-end processes within Payroll Services and associated units internal and external to Duke Financial Services.
Importing and exporting files including vendor deduction file loads, 3rd-party remittance reports, annual salary and lump sum payment loads and additional payment spreadsheets within the pay periods.
Process ACH Transmissions and Positive Pay files for regular payrolls as well as direct deposit prenote files for all employees
Maintain and monitor API timekeeping system performance; communicating issues to technical support as a result of applying time & attendance interfaces, participating in rule change testing, upgrades and enhancements, implementing table changes, coordinating permissions and executing biweekly/monthly closing.
Serve as liaison between departments, HR and IT community; develop strong partnership and nurture a positive business relationship with internal and external customers to clearly understand their business processes. Provide functional and educational support regarding payroll processes and systems.
Monitor and respond to emails directed to the Time and Attendance mailbox.
Balance master data transactions processed by Operations staff for the Biweekly, Faculty/Staff and Noncompensatory payrolls. Process data entry edits for the regular payrolls.
Create the employee download from the payroll system and apply these master data changes to the Time and Attendance system based on the schedule for the pay period.
Retrieve and format information from various sources for ad hoc management reports.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities
Required Qualifications at this Level
Education/Training
Work requires a Bachelor's degree in Accounting, Business or directly related field.
Experience
Work generally requires three years of experience with a strong payroll and/or accounting background.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
