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DIR, BUDGETS & ANALYSIS
Job Title: DIR, BUDGETS & ANALYSIS
Job Code: 2369
FLSA: E
Job Level: 59
Revised Date: 05/01/2024
Job Family: JF 28
Occupational Summary
This position is responsible for the daily operations of the Office of Budgets & Business Services, and reports to the Executive Director, Budgets and Business Services.
Work Performed
Direct the Office of Budgets & Business Services, with responsibilities for the following:
Develop and communicate budget guidelines and instructions to departments with regard to the University's annual operating budget development process, including the budget development training.
Direct the functional oversight of the University's operating budget development and reporting systems, in collaboration with IT and other key stakeholders.
Consolidation of the annual operating budget development process for Central Administration, including the ongoing management, analysis, and reporting of operating results as compared to budget for senior administrators, officers, and the Board of Trustees.
Direct the University's internal cost allocation process using generally accepted accounting techniques to distribute overhead. Direct the preparation of cost allocations needed for Duke's major financial cycles (forecast, budget, month-end and year-end closing) and for the reporting of monthly operations in a timely, accurate and thorough manner.
Direct the centralized business support for the President, VP Climate, and VP Research & Innovation, including budget management, accounting/payroll support, month-end and year-end financial closing entries, as well as other business support functions as necessary.
Direct the fiscal year-end closing processes for Central Administration of the current operating fund, calculating and recording formula adjustments and final adjustments for various service components and auxiliaries.
Administer the annual July 1 salary setting process for Central Administration, including providing summary reports for senior administrators regarding salary pool utilization and variances to the approved guidelines.
Direct and coordinate various personnel functions including, but not limited to, hiring, performance appraisals, promotions, transfers, and vacation schedules.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires a Bachelor's degree in business, finance or accounting with strong preference for an MBA or advanced degree in finance. CPA certification strongly preferred.
Experience
Work requires a minimum of six years of progressive managerial experience, preferably in a large and complex university setting. Candidates with experience in the following areas are favorable: budget development/review; financial analysis; forecasting; and experience with the Duke University financial systems, including SAP and Business Warehouse.
Skills
Excellent communication skills, both verbal and written are necessary. The successful candidate must have demonstrated leadership skills and the ability to establish short term and long term priorities, interact effectively with a broad diversity of audiences and constituencies, and develop strategic approaches to problem solving. Self motivated interpersonal skills are essential in working with departmental staff and faculty. The candidate must be analytical, detail oriented, possess strong data management and technical skills as well as exhibit superior customer service and organizational skills.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
