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ASSIST MGR, EVENT MGMT
Job Title: ASSIST MGR, EVENT MGMT
Job Code: 2537
FLSA: E
Job Level: 10
Revised Date: 12/01/2017
Job Family: JF 28
Occupational Summary
Assist with management and coordination of event and theater services within designated facilities to include support of student and University events with operations, personnel and customer service activities.
Work Performed
Coordinate planning, management and implementation of events within designated spaces. Work with staff to provide a customer-focused experience for constituents. Assist in the management of event related activities including client billing, payment of vendor invoices, dispute resolution with clients and vendors, written pre-event confirmation of vendor services and scheduling.
Schedule and coordinate University and other services for events. With the consultation of supervisor, negotiate contracts or agreements for non-University suppliers.
Supervise student employees in support of programs and events. Coordinate and lead training for new student staff.
Work with supervisor to create policies and procedures regarding departmental operations to facilitate effective resource utilization, standardized policies, and consistent information.
Develop network of potential clients and colleagues to enhance the public presence of the University. Provide event-planning workshops for student organizations.
Convene ongoing meetings to ensure appropriate resources are secured for successful implementation of events.
Perform related duties as assigned or required to meet University, division and departmental goals and objectives.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires one year of experience in the arts, special events, conference planning, student activities or a related field.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
