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DIR, EMPLOYEE TRAVEL & REIMBURSTMENT
Job Title: DIR, EMPLOYEE TRAVEL & REIMBURSTMENT
Job Code: 2576
FLSA: E
Job Level: 98
Revised Date:
Job Family: JF 28
Occupational Summary
Plan, direct, coordinate and manage the employee travel and reimbursement process to ensure timely receipt, custody, and disbursement of Duke University assets and compliance with federal and state statutes and regulations and university policy.
Work Performed
Provide strategic direction for Employee Travel and Reimbursement by participating with University leadership to establish, communicate, and implement changes in University travel procedures and policies; direct the preparation of travel invoices, collection activity and record keeping for students and employees; develop, recommend and implement policies and procedures related to financial reporting, monitoring and analysis.
Plan and design implementation of institutional business application software including travel module and electronic wire transfers for employee/student reimbursement develop and deliver training programs related to institutional business application software implementation and changes in University travel procedures and policies.
Plan, direct and monitor procurement card program including bidding process and negotiations with vendors.
Direct and monitor compliance standards for accounting and internal control procedures associated with travel accounts; direct and monitor compliance with IRS and state tax regulations as well as ensuring compliance with University policies related to travel and employee reimbursement.
Plan and recommend long-term and short-term goals; prepare operational reports assessing achievement of departmental goals as well as reports and analyses setting forth progress, adverse trends and appropriate recommendation or conclusions.
Develop and maintain communication with deans and department business managers regarding uncleared travel accounts. Determine fiscal requirements of department; develop budgets, monitor and control expenditures.
Plan and conduct conferences with departmental staff to ensure compliance with departmental policies and procedures, federal regulations and University policies.
Recommend various personnel actions, including, but not limited to, hiring, promotions, merit recommendations and vacation schedules. Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires a bachelor's degree in accounting, finance or a related field.
Experience
Work requires xx years progressive experience in an accounting, banking or related environment.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
