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ASSOC CONTROLLER, CORPORATE PAYMENTS
Job Title: ASSOC CONTROLLER, CORPORATE PAYMENTS
Job Code: 2613
FLSA: E
Job Level: 98
Revised Date: 07/01/2023
Job Family: JF 28
Occupational Summary
Represent the Controller's office on any matters pertinent to the Corporate Payments function including accounts payable and employee travel and reimbursements, interacting with all levels of the senior administration of Duke, including DUHS, as necessary.
Work Performed
Responsible for the leadership and development of a highly effective team who serve as collaborative partners supporting the processing of vendor and employee travel and reimbursement payments. Ensure human resources are aligned with critical tasks, provide timely and relevant employee feedback, develop targeted talent development plans, and develop succession plans for critical staff positions ensuring organizational continuity over time.
Supervise and coordinate work of designated employees; manage various personnel functions including but not limited to hiring, performance appraisals, promotions, transfers and vacation schedules. Maintain and develop performance standards and reporting to monitor employee's adherence to the standards.
Develop and ensure achievement of annual departmental goals designed to enhance the department's support to the Duke Community.
Continually assess the efficiency and effectiveness of Corporate Payment processes, streamlining workflows through system effectiveness maximization, outsourcing, and technology; develop, implement, and communicate process improvements.
Generate, review, and provide to senior management detailed operating metrics that reflect the performance of the processing teams, as well as the status of Duke's procurement and expense reimbursement processes more generally.
Coordinate with other departments within the Finance Division and DUHS Corporate Finance to ensure that expense accruals are appropriately recorded for financial reporting purposes at year end.
Develop various communications for distribution to decentralized business managers and other key Accounts Payable and Employee Travel and Reimbursement contacts throughout Duke regarding business process changes, system updates, etc.
Promote the development and execution of related training programs for University (including School of Medicine) and DUHS personnel.
Communicate with the Associate Vice President/Controller as appropriate regarding departmental issues/ strategy/ operations/ issues.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of accounting principles generally acquired through a bachelor's degree in Accounting, Business Administration or a directly related field. Advance degree or professional certification (e.g. CPA) preferred.
Experience
Work generally requires ten (10) years of experience in an accounts payable office to become knowledgeable of accepted accounting and accounts payable practices involved in managing and processing accurate and timely payment of University vendors and ensuring compliance with federal and state regulations, or an equivalent combination of relevant education and/or experience.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
