Duke University Job Descriptions
Duke Job Postings
To see if there are current openings for any of the job descriptions listed on this web site, please search Duke Jobs.
COORD, STUDENT RECORDS
Job Title: COORD, STUDENT RECORDS
Job Code: 2715
FLSA: E
Job Level: 12
Revised Date: 12/01/2007
Job Family: JF 33
Occupational Summary
Responsible for the daily management of enrolled student records, registration and graduation.
Work Performed
Manage daily operation and workflow for enrolled student records functions and determine priorities for task completion.
Supervise and train staff assisting with the maintenance of enrolled student records. Serve as liaison for students and departments seeking information of registration tuition and other enrolled student issues.
Respond to requests for information regarding enrolled students from the Dean and other offices at Duke using PeopleSoft and other data management systems.
Serve as the School liaison for joint degree programs and monitor requirements, adjust registration for each student as needed to determine and disburse tuition funds.
Oversee accuracy and confidentiality of student records and supervise scanning of student files into data storage systems.
Supervise the updating of student records in PeopleSoft with information pertaining to degrees earned, thesis and dissertation titles, committees and exam completion.
Serve as the records liaison for all Duke schools and central administration offices.
Hire and supervise work-study students.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires a Bachelor's degree
Experience
Work requires a minimum of three years experience in administration of student records or similar function at the college or university level.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
