Duke University Job Descriptions
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ASSIST TO DEAN
Job Title: ASSIST TO DEAN
Job Code: 2767
FLSA: E
Job Level: 11
Revised Date: 12/01/2007
Job Family: JF 28
Occupational Summary
Assist the Dean by performing a variety of administrative duties.
Work Performed
Assist the Dean in such duties as may be assigned or delegated to provide services designed to meet the needs of the school faculty, students and staff, as well as University senior administration.
Responsible for Deans office budget, including budget development, reconciling monthly financial statements, allocating funds, and making semi-annual projections
Plan, research and coordinate special projects; compile reports and research and analyze specific operational procedures and problems as deemed necessary
Create and maintain systems for communicating information on behalf of the Dean.
Maintain complex calendar required for the Dean; manage appointments using independent judgement, often with senior ranking officials within and outside the University.
Oversee incoming correspondence and requests for the Deans attention; route problems and correspondence to other staff members as appropriate; prioritize items that need immediate attention; answer Deans email and urgent phone calls or mail as needed.
Compose letters and statements independently, requiring interpretation and application of University policies, rules and regulations and monitor follow up on all correspondence that requires answers, responses and written replies.
Maintain liaison with all levels of administration and faculty to coordinate and resolve problems and issues relative to academic and administrative matters of an internal and external nature
Assist in the development of policies and procedures as appropriate
Supervision of and delegation of work other support staff within the Dean's office
Use discretion in handling personnel issues; apprising the Dean of such issues as necessary, and making recommendations for the resolution of personnel and/or administrative conflicts; maintain a high standard of confidentiality and discretion
Serve on Dean's administrative management team; keep abreast of status of activities relating to programs, initiatives, and faculty in the School; coordinate meetings, agenda, and communication for management team activity.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of communications and administrative practices and principles generally acquired through two years post-secondary education.
Experience
Work requires the ability to coordinate the compilation and dissemination of a variety of information, to plan and implement special events, and to supervise office activities, generally acquired through four years of related experience.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
