Duke University Job Descriptions

ASSIST DIR, PROGRAMS

Job Title: ASSIST DIR, PROGRAMS
Job Code: 2775
FLSA: E
Job Level: 11
Revised Date: 12/01/2007
Job Family: JF 33

~ Printer-Friendly Version ~

Occupational Summary

Assist the Director in administration of an assigned program including coordination of external relations, student services, and general program management.

Work Performed

Administer assigned program areas including, but not limited to, planning, coordinating and implementing operations and activities such as classes, workshops, advertising, special events, staffing, financial and general business matters.

Advise student leaders on organizational, business, leadership, legal liabilities, financial administration and other issues including interpretation of University policies and procedures.

Plan and implement publicity/marketing activities to promote programs and events including, but not limited to, designing and preparing news releases, advertisements, brochures and other materials for circulation in specialized and mass media; establish and maintain contact with other departments, area businesses and industries to promote the program.

Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the program in accordance with precedents and established policies;

Develop, monitor and analyze budgets including, but not limited to, projecting expenditures and revenue.

Prepare financial and operational reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions.

Serve as departmental liaison with other University offices concerning policies and procedures and general program administration; develop a base of knowledge and serve as resource to the staff and to students; keep abreast of information.

Represent the program on University and professional organizations, associations, committees and/or by presenting programs at professional meetings and conferences as appropriate. Train and supervise work of lower level employees, students, and volunteers as assigned.

Recommend various personnel actions including, but not limited to, hiring, promotions, transfers, performance appraisals, and vacation schedules.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work generally requires two years experience in personnel, college or university administration, or a related field to acquire skills necessary to provide program management, advising and general administrative support.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

N/A

---

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

---

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

---

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.