Duke University Job Descriptions
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MEDICAL CENTER ARCHIVIST
Job Title: MEDICAL CENTER ARCHIVIST
Job Code: 2779
FLSA: E
Job Level: 15
Revised Date:
Job Family: JF 28
Occupational Summary
Direct and administer activities involved in the acquisition, indexing, storage and dissemination of a variety of historically valuable University records and documents.
Work Performed
Develop and implement policies and procedures related to the acquisition, arrangement, description, processing and preservation of archival materials; ensure the integrity and protection of records essential to the documentation of the University's development and function. Acquire and preserve official University publications; collect archival material from non-official sources, such as private papers of faculty or staff members, student publications and records of student organizations and activities, and papers and memorabilia from alumni. Establish criteria for the appraisal of records; analyze documents to appraise their value to posterity or to Duke University; appraise and edit permanent records and historically valuable documents; select and edit documents for publication and display according to knowledge of subject.
Collaborate with University Archives on standards, procedures, and policies whenever feasible.
Prepare or direct the preparation of document descriptions and reference aids for use of archives such as accession lists, indexes, guides, bibliographies, abstracts and microfilmed copies of documents; direct the filing and cross-indexing of selected documents in alphabetical and chronological order. Supervise the transfer of University records to the archives and the destruction or transfer of materials not suitable for preservation in the archives.
Advise outside agencies, scholars, journalists, and others concerning the history of the University; establish policies related to access to confidential materials.
Determine fiscal requirements and prepare budgetary recommendations. Direct various personnel actions including, but not limited to, hiring, performance appraisal, promotions, transfers and vacation schedules.
Chair the Medical Center's Archives Advisory Committee; serve as an ex-officio (non-voting) member of the Executive Committee of the Medical Center.
Work with campus systems office and University Archives concerning digital records.
Establish an on-going oral history program.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work generally requires six years of records administration, archival material collections, library, history-related or other related experience to obtain skills necessary to acquire, organize, store and disseminate historically valuable university records.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
