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ASSOC DEAN, SPACE PLANNING & FACILITIES
Job Title: ASSOC DEAN, SPACE PLANNING & FACILITIES
Job Code: 2939
FLSA: E
Job Level: 18
Revised Date: 11/01/2023
Job Family: JF 28
Occupational Summary
Position leads Facilities Operations for Trinity College of Arts & Sciences (A&S). Responsible for the management of approximately 1.2 million square feet of space (office, classroom, laboratory and performance space) in over 50 campus buildings. Interacting with the Provost Office as well as involvement with the other University Schools including the Pratt School of Engineering, Nicholas School of the Environment, Divinity School, and Sanford School of Public Policy regarding facilities issues.
Work Performed
Provide strategic direction for Minor (under $100K) and Major (over $100K) projects. Projects are to be completed on time and within budget (over $3M total budget). Projects are coordinated with the design team, Facilities Office, and the end user. For major renovations, coordination is expanded to include not only an expanded design team but Facilities Management Department (FMD), the engineers, and the contractors. Commitment to quality assurance and customer service is imperative.
Collaborate with all other levels of the University from the Executive Vice President, to the Provost, to the Occupational, Environmental & Safety Office (O.E.S.O.), from the Police to the Fire Safety Departments and FMD, to the heads of the other University Schools in an effort to accomplish the facility goals of A&S as well as the greater good of Duke. Ability to build and sustain positive and collaborative working relationships with a wide range of constituents.
Interact with over 40 Department and Program Chairs as well as the faculty and staff - including the Centers and Institutes - to help define, establish and prioritize their building needs from Programming through Construction. Critical to the success of any size project, building and maintaining trusting and solid on going relations with the clients is paramount.
Provide strategic long-range facilities plans and an annual budget in collaboration with the Dean, Divisional Deans, Vice Dean Finance & Administration, and Assistant Director Facilities. Working collaboratively with the Assistant Director position both on long-range and short-term planning and projects to be able to effectively delegate projects and workload.
Assist the Facilities Management Department with administering and monitoring large and complex Capital building projects as well as involvement in preparing the budgets. These are projects outside of the A&S Facilities budget, but involve collective efforts amongst several Duke entities.
Provide facilities management leadership to the A&S Facilities Office that is comprised of the Assistant Director, 3 Building Managers and the Trinity College Scheduler; building team trust and fostering collaboration among the staff as well as their strengths and skill sets. The collective good of the Facilities operation is dependent on strong leadership.
Collaborate with local and national Architects, Engineers and Contractors as part of the design team regarding all building efforts.
Serve with FMD and the Sustainability group as part of a management team towards energy conservation resolutions that could provide significant cost savings.
Perform other related duties necessary to complete the work outlined above. This is not intended to be an exhaustive list but rather an overview of the responsibilities required to complete the charge of Director of Facilities for Arts and Sciences.
Required Qualifications at this Level
Education/Training
Generally requires a bachelor's degree. Engineering or Construction Management preferred.
Experience
Minimum seven years progressively significant leadership of a facilities team or a construction management team.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
