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ASSIST DIR, ANNUAL FUND & REUNION GIVING
Job Title: ASSIST DIR, ANNUAL FUND & REUNION GIVING
Job Code: 2957
FLSA: E
Job Level: 14
Revised Date: 12/01/2007
Job Family: JF 28
Occupational Summary
As a member of the Duke Annual Fund staff in the Office of University Development, the Assistant Director of the Annual Fund and Reunion Giving is responsible for directing two reunion gift campaigns and coordinating operational processes with the Director of Reunion Giving. The assistant director will travel nationally to solicit donors; recruit and train volunteers; develop and manage relationships with university colleagues; and manage reunion events in various cities. The position reports to the Director of Reunion Giving, Duke Annual Fund.
Work Performed
Direct two Reunion Gift campaigns for undergraduate alumni celebrating their and reunions. Develop fundraising goals and strategies to realize both leadership gifts and extensive class participation.
Recruit, train, and manage reunion gift volunteers (both current reunion year and pre-reunion year volunteers), approximately 40-50 volunteers per class.
Identify and prioritize leadership giving prospects. Personally solicit leadership gifts from prospects for whom suitable volunteer matches are not possible or when staff solicitation is appropriate. Leadership giving is defined as gifts and pledges between $1,000 and $250,000 to the Duke Annual Fund.
Maintain frequent contact with volunteers through visits, correspondence, and telephone. Encourage attendance at fall Volunteer Leadership Conference.
Collaborate with Alumni Affairs in planning Reunion Weekend programs and recruiting class leadership.
Provide information and assistance to volunteers to support their ability to proceed with recruitment, solicitations, and other assignments. Follow up with volunteers to ensure completion of assigned responsibilities.
Develop solicitation strategies with Director of Reunion Giving. Monitor progress toward class goals.
Adjust gift campaigns if progress is not being made at satisfactory pace.
FY 07 Reunion Gift goal is $9.5M and 4,900 donors.
Assist in oversight of reunion gift program's day-to-day operations.
Serve as primary liaison with Communications team to coordinate solicitations (i.e. e-mails, letters, brochures, honor rolls, etc.) for direct mail and phonathon campaigns.
Streamline work processes and develop manual to educate and support reunion team members on reunion gift procedures.
Maintain reunion timeline and provide guidance to reunion team members and management team on progress.
Manage support staff member that supervises the reunion team.
National travel to solicit donors and recruit/train volunteers.
Work with Major Gifts Officers to coordinate solicitation and recruitment strategies for key prospects.
Prepare and distribute call lists.
Schedule appointments.
Write trip reports.
Ensure that new pledges and updated donor information are accurately recorded.
Follow up with thank you letters and any information requested by donors.
Develop relationships with colleagues across campus (i.e. Athletics, Fuqua School of Business, Law School, School of Medicine) to co-manage alumni with multiple University interests.
Prepare solicitation strategies and leadership volunteer suggestions for annual Comprehensive Reunion Planning meetings.
Manage reunion events in various cities throughout the country. Plan events to encourage reunion gifts, attendance at the reunion, and recruitment of new volunteers.
Attend and participate in Annual Fund events and gift club receptions (i.e. Homecoming, Graduation, Parents' Gala, Annual Fund Executive Committee weekends).
Performs other duties as assigned.
Required Qualifications at this Level
Education/Training
Bachelors degree
Experience
A minimum of five years of relevant experience is required.
Skills
A demonstrated commitment to higher education and the ability to articulate a persuasive case for annual, unrestricted support of Duke University.
Ability to manage multiple projects simultaneously, working both independently and as a team member.
Ability to travel regularly and to work occasionally on weekends and evenings.
Exceptional ability to think strategically and analytically.
Excellent interpersonal skills, sound judgment, and experience handling confidential information.
Strong initiative, creativity, and attention to detail.
High energy level, sense of humor, enthusiasm, and flexibility are a must.
Knowledge of Duke University preferred.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
