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ASSOC DEAN, RESEARCH ADMINISTRATION
Job Title: ASSOC DEAN, RESEARCH ADMINISTRATION
Job Code: 3778
FLSA: E
Job Level: 98
Revised Date: 03/01/2019
Job Family: JF 28
Occupational Summary
Oversee the Duke University School of Medicine Research Administration operation, which includes pre-award and award management functions. Advise School leadership on research policy. Establish information technology and data strategies related to research administration; provide guidance and direction on counsel investigators and staff regarding application strategies and on compliance with internal and external regulatory requirements.
Work Performed
Serve as a key advisor to School of Medicine leadership (Dean, Executive Vice Dean for Administration and Vice Deans for Research (clinical and basic science) in all matters related to research functions within the School of Medicine, including the performance of departments, centers and institutes. The Associate Dean will be expected to be well-versed in national trends in research policies, and be well-connected to best practices at peer research-intensive institutions.
Foster an environment of integrity in research by assuring that applications and awards are in compliance with applicable sponsor regulations and institutional policies. Advise the Dean and Vice Deans on risk management strategies, balancing compliance requirements with faculty burden.
Develop, plan, and implement activities to provide a proactive and supportive liaison function among faculty investigators, the various research support offices at Duke and external sponsors. Serve as an expert / thought leader for research administration issues in the School of Medicine and a major influence on efficient and effective research administration support across the institution.
Plan and implement strategies that achieve ongoing clarity of roles and responsibilities in research administration, streamlined business operations and continuous improvements in administrative functions and accountability.
Develop, implement and maintain standard operating procedures and policy for all aspects of research administration and enables research to comply with applicable laws, regulations, policies and procedures.
Engage other internal (e.g., OARC, OSP, RCC, etc.) and external (federal, industry, private sponsors, etc.) organizational units to advance the School's research mission and to foster and facilitate strategies to enhance research competitiveness.
Develop and monitor institutional metrics to ensure the compliant, effective and efficient delivery of research administration support throughout the School of Medicine with emphasis on data consistency and integrity.
Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Bachelor's Degree in business, science or related field is required. Master's Degree is preferred.
Experience
Minimum of 10 years of experience with progressively responsible experience in a leadership position in sponsored research administration in a university or medical center setting. Proven success in directing the work of a large staff and providing effective management of a significant amount of external funding. Expertise in all phases of grant proposal development, including electronic proposal submission. General knowledge of Federal research compliance regulations including Uniform Guidance, CAS, and FAR.
Or an equivalent combination of relevant education and/or experience.
Skills
Demonstrated understanding of a variety of research administration and compliance requirements and regulations
Business process analysis competencies including advanced topics with Excel and/or enterprise data management systems
Proven track record of active contribution to a senior management team, and providing strategic support across areas of responsibility
Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities
Very strong attention to detail, problem solving skills, and ability to analyze trends
Demonstrated experience with evaluation of inefficiencies and the identification of creative and cost-effective alternatives
Excellent communication, management and leadership skills
Ability to work with diverse groups of people
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
