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ASSIST DEAN, GRADUATE SCHOOL
Job Title: ASSIST DEAN, GRADUATE SCHOOL
Job Code: 3781
FLSA: E
Job Level: 14
Revised Date: 04/01/2016
Job Family: JF 28
Occupational Summary
The Assistant Dean provides strategic leadership and supervision of activities within one of the units of the Graduate School. Primary responsibilities include development, organization, and oversight of support programs for the graduate community and administration of The Graduate School.
Work Performed
Provide direction, development, coordination, communication, training and supervision of newly established and existing graduate support programs and administrative functions.
Plan, coordinate and administer activities of assigned programs and areas of responsibility to include developing and implementing procedures, processes, and services.
Monitor and evaluate program effectiveness, analyze and investigate programmatic trends, prioritize opportunities for improvement. Recommend and implement modifications to improve program effectiveness and enhance financial or systematic processes. Formulate and refine clearly delineated operational and financial short-range and long-term goals.
Develop initiatives that complement existing support services in The Graduate School while expanding the school's current offerings and resources. Serve as a resource to Sr. Team Leader and Dean while providing exemplary customer service to staff, students, and faculty.
Create a structured and comprehensive set of support programs that addresses broad and discipline specific opportunities designed to help graduate students in diverse fields.
Build on existing collaborations and partnerships across the campus and beyond, and explore new avenues for providing resources to students. Help to promote Graduate School opportunities. Serve as a Graduate School liaison and champion in collaborations and communications with other schools, departments and administrative units within and outside of Duke University.
Strengthen communications for students; assess and recommend methods for communicating with faculty, students, and departmental staff. Provide training, seminars, or workshops as requested.
Collaborate with other units or programs in the Graduate School and seek grant or funding opportunities as appropriate to support initiatives. Participate in financial matters including analysis, planning, budget projection, and strategic formulation as needed. Monitor and verify expenditures.
Manage and coordinate various personnel functions including, but not limited to, hiring, performance evaluations, corrective action, and monitoring/approving vacation schedules.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires a knowledge and understanding of college experience and student life as well as analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Advanced degree (masters or doctorate) is preferred.
Experience
Must have at least 5 years' experience in university setting, broad knowledge of higher education and specific knowledge of issues related to graduate education.
Skills
Willingness to travel essential;
Demonstrated writing, verbal and computer skills. This includes proven skills in writing publications, promotional materials, and grant proposals;
Demonstrated competence in program development and experience in working with diverse groups in instructional settings. The ability to work with students in an advising or counseling role is critical.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
