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DIR, ADVANCEMENT SVCS
Job Title: DIR, ADVANCEMENT SVCS
Job Code: 3816
FLSA: E
Job Level: 16
Revised Date: 02/13/2007
Job Family: JF 28
Occupational Summary
Serve as a member of the school/department's Alumni & Development Office leadership team. Serve as chief of staff to the Associate Dean. Manage the advancement services staff, including stewardship & donor relations, prospect research, and support staff. Lead special projects and strategic planning. Direct the operations of the Alumni & Development Office within the school/department.
Work Performed
Lead the advancement services team, which includes gift policies, pledge agreements, and endowment agreements; gift handling and processing; prospect research and identification; donor relations and stewardship; and data management and analysis.
Serve as liaison with University Development, Alumni & Development Records, Alumni & Development Systems, Endowment Administration, and University Secretary regarding gift policies, pledge agreements, endowment agreements, and facility namings
Oversee gift handling and processing, including securing donor documentation and assuring proper allocation of gifts
Develop and disseminate reports and analyses to assist in development effort and financial planning
Oversee prospect research and identification; coordinate with senior development staff on prospect management needs and processes
Guide the creation and production of alumni and development communications
Oversee gift stewardship and donor relations, including the development of a comprehensive stewardship plan
Oversee data management, striving for accuracy and completeness in the alumni database as well as developing systems and procedures for extracting and interpreting data
Assist various constituencies with applications for grants, in cooperation with Corporate & Foundation Relations and the Office of Research Support.
Lead the Alumni & Development Office in the annual and multi-year development, implementation, and tracking of strategic plans. Lead other special projects that will change over time, such as alumni surveys, development of prospect management system, industry relations etc.
Serve as the Development Office liaison to the Building Committee.
Team with Associate Dean and Assistant Dean for Alumni & Development to develop a prospect management system that will serve the school/department in the next fundraising campaign.
Manage the planning, execution, and follow-up on both an Alumni Survey and an Alumni Census.
Team with the Associate Dean and the Director of the Career Services Center to develop a plan for industry relations.
Develop and maintain an operating plan for Development Services.
Serve as chief of staff to Associate Dean, representing the Associate Dean as directed and when unavailable.
Document and articulate school/department and Alumni & Development Office policies and procedures.
Oversee the development of the annual department budget; monitor spending and prepare periodic variance reports and requests for additional funding.
Lead Alumni & Development Office in human resources areas, including recruiting, employee relations, training, and culture management.
Manage the Alumni & Development Office space, furnishing, technology, and other equipment needs.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires organization, communication and analytical skills normally acquired through a Bachelors degree. Masters degree preferred.
Experience
Work requires the ability to direct financial, technical and administrative support activities to support development and alumni affairs programs acquired through at least seven years of related experience.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
