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VICE PRES, FACILITIES
Job Title: VICE PRES, FACILITIES
Job Code: 3830
FLSA: E
Job Level: 98
Revised Date: 09/01/2024
Job Family: JF 28
Occupational Summary
The Vice President (VP), Facilities serves as part of the senior leadership group of Duke University and reports directly to the Executive Vice President. The VP, Facilities role includes oversight for the overall operations of the University to ensure the ongoing safety, integrity, value operation and sustainability of Duke's world-class facilities. Leadership responsibilities include: Planning & Design, Project Management, Utilities & Engineering Services, Building & Landscape Services, University Environmental Services, and Administration (Human Resources, Safety, Business Services, Technology, Communications) - a total workforce of approximately 600 employees.
Work Performed
Oversee all departmental functional areas to ensure efficient and reliable facility operations in support of Duke University's mission.
Maintain high safety standards for students, faculty, staff and visitors. Direct operational and capital needs within allocated resources.
Facilities offers diverse services to campus customers, while similar services are provided by parallel organizations within their specific school/unit in the University and Health System. Facilities has the general responsibilities (not exhaustive list) as noted below:
Planning & Design, Project Management, Building Maintenance - Campus (including Marine Laboratory) with exception of School of Medicine/Nursing and Health System.
Utility Systems, Sanitation - Primary service provider for University and Health System.
Landscape Services - Campus (including Marine Laboratory) with exception of Golf Course, Duke Gardens and Forest.
Housekeeping - Campus (including Marine Laboratory) with exception of School of Medicine/Nursing, Health System and Residential Life.
Ensure comprehensive and strategic planning, including space management, master planning and capital project programming. Support real estate operations concerning land use and leased property. Catalog all zoning designations for university land. Stay current on changes to zoning ordinance that may impact land use.
Follow University Planning Principles including protection of natural resources and sustainability goals. Maintain the Illustrative Master Plan and comply with the City of Durham's planning submission requirements for traffic, parking, sidewalks, stormwater and tree conservation areas.
Adhere to Duke processes and charters for obtaining capital project approvals from clients, senior leadership and Board of Trustees, and comply with all local, state and federal permitting requirements.
Ensure capital project designs align with the Duke aesthetic, architectural, landscape and technical design standards.
Oversee design and construction of new and renovated facilities including buildings, utility plants and distribution, landscape and athletic fields, roadways, parking lots and sidewalks. Resource allocation for timely and budget-compliant completion. Collaborate with finance colleagues for fiscal control of capital projects.
Oversee Duke Quarry operations to meet project stone requirements, maintain active permits, and ensure safety during quarry activities.
Manage and improve campus utility systems that serve both the University and the Health System facilities on the Durham campus and the Marine Lab, ensuring system capacity, redundancy, and resiliency.
Develop and maintain facility renewal data for use in component and capital renewal programs. Assist in prioritizing projects and renovations, and advise University administrators on future uses of existing facilities.
Ensure all renovations, new construction and component renewals are energy efficient and align with Facilities' standards and Duke's Climate Commitment.
Oversee campus building maintenance (maintenance engineering, skilled trades planning/scheduling, and vendors) and landscape services (campus landscape, athletic fields, tree management).
Oversee campus-wide sanitation/waste hauling functional area and partial campus Recycling.
Oversee management of union and non-union employees, ensuring adherence to Local 77 and Local 465 contracts.
Maintain employee safety programs, training and compliance (DART rate) at industry 'best' level, and ensure 95% achievement of Facilities' monthly training goals.
Regularly update the Facilities Risk Assessment and work on mitigating identified issues.
Maintain and adjust facilities emergency preparedness plans as needed, including plans for chilled water, steam, power curtailment, and severe weather conditions like snow/ice storms.
Communicate departmental and project information effectively to both internal employees and the Duke community. Understand and address campus-wide customer needs in collaboration with unit directors. Actively participate in various committees and working groups. Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified
Required Qualifications at this Level
Education/Training
Work requires Bachelor's degree in architecture, engineering or construction management or a related discipline; master's degree in related field or business preferred.
Experience
Work requires a minimum of 10 years of progressive senior level leadership in Facilities Management. Experience in an academic or corporate organizational setting strongly preferred.
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
