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SPECIAL EVENTS ASSISTANT

Job Title: SPECIAL EVENTS ASSISTANT
Job Code: 0595
FLSA: N
Job Level: 00
Revised Date: 07/01/1988
Job Family: JF 20

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Occupational Summary

Perform various tasks related to special events setup and assist Special Events Supervisor by providing on-site supervision to work crews.

Work Performed

Assist Special Events Supervisor by providing on-site supervision to crews of part-time, secondary and student employees in the setup, configuration and take-down of special events equipment.

Deliver specialized equipment to indoor and outdoor campus locations; set up equipment according to established event plan; ensure that equipment setup conforms to established standards for quality and safety, performing tasks such as measuring and correcting aisle widths to meet fire safety standards, leveling stage legs outdoors for performer safety and installing step units and safety railings where needed; maintain audience safety standards by ensuring that equipment is properly configured and locked for safe use; take down and return equipment to warehouse storage following events.

Configure specialized rooms to accommodate special events; use specialized techniques to include hydraulic bleacher extension systems and motorized divider partitions to install permanent equipment; deliver and setup portable equipment such as stage platforms and floor coverings in proper positions.

Confer as needed with sponsors at event sites to verify that equipment setups are as specified; advise and work with sponsors as necessary to accommodate last-minute or emergency changes in equipment setups.

Complete logs and forms to assist in billing for labor hours, equipment used, equipment lost or damaged and other information as required.

Maintain trucks used in delivery and pickup of equipment including routine fueling, oil checks and safety equipment checks as well as minor maintenance such as fluid replacement, tire changing and adjustment of hydraulic lift gate.

Repair special events equipment as needed, to include installing replacement stage platform legs, locks and braces.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training

Work requires basic mathematical knowledge and ability to interpret diagrams generally acquired through a high school education.

Experience

Work requires six months experience in the set up of special events equipment or related experience.

OR AN EQUIVALENT COMBINATION OF EDUCATION AND/OR EXPERIENCE

Ability to lift items up to 50 pounds and NC driver's license required.

Skills

N/A


The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.