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ASSIST MGR, POLICE RECORDS & CLERY COMPL
Job Title: ASSIST MGR, POLICE RECORDS & CLERY COMPL
Job Code: 1017
Job Level: 09
Revised Date: 07/01/2021
Job Family: JF 28
Reporting to the Records & Clery Act Compliance Manager, the Assistant Manager supervises and maintains the day-to-day operation of the Records area; ensures the accuracy and completeness of all police reports; advises and provides support to police patrol supervisors for Records- related information.
Works with the Records & Clery Act Compliance Manager to ensure the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act compliance. In the absence of the Manager, maintains compliance with the Clery Act and associated regulations.
Work as the primary supervisor for report entry and quality assurance, including control and maintenance of the Records Management System, identifying and correcting data inaccuracies, and advising police patrol supervisors on accurate report procedures that have significant legal impact for the department and the university.
Manage incident classification according to North Carolina General Statutes, National Incident-Based Reporting System (NIBRS), and Clery standards. Advise and assist the Manager when classification affects Clery data collection and/or when there is any variance among the federal and state standards that may need resolution.
Maintain the Clery Crime Log on a daily basis by entering and updating entries as well as crosschecking supplemental report data; uploading the Log to the DUPD website.
Supervise distribution of police reports to various departments and personnel, including Human Resources, Corporate Risk Management, the Occupational and Environmental Safety Office (OESO), and Duke Police Administration.
In absence of the Manager, maintain Clery data collection and analysis, including:
Evaluation of Student Conduct reports for Clery inclusion Classifying and documenting police incident reports Coordination with Title IX Coordinator and Conduct Deans Geographical knowledge of Clery geography Updating Campus Security Authority lists Review of policy requirements in, and update of, Annual Security Report
Supervise and coordinate the work of designated employees by review of completed work for adherence to instructions or correctness. Recommend various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Work requires a general educational background normally equivalent to a full high school education plus two years post-secondary education or equivalent.
Work requires 4 years related administrative experience to become familiar with general records management practices, legal and statutory codes and coordination of major office activities.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.