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DEPUTY CHIEF ADMIN, DURHAM & COMM AFFAIR
Job Title: DEPUTY CHIEF ADMIN, DURHAM & COMM AFFAIR
Job Code: 1424
FLSA: E
Job Level: 98
Revised Date: 01/01/2020
Job Family: JF 28
Occupational Summary
The Deputy Chief Administrator to Vice President for Durham and Community Affairs advises, supports, assists, coordinates, and collaborates on initiatives for the Vice President. The position manages critical priorities, initiatives and activities, and represents the interests of the office through effective communication, coordination and integration of objectives. This position requires balancing and influencing multiple priorities and individuals. The Deputy Chief Administrator is responsible for the central coordination of all functions and activities of the office, working with Assistant Vice Presidents and Directors. He/she will provide leadership and direction for change management initiatives, project management, and program development on behalf of the Vice President. In collaboration with the senior staff, provide strategic and timely advice and guidance to the Vice President to ensure success in the overall management of the Vice Presidents office. The Deputy Chief Administrator may represent the Vice President in selected internal and external interactions with staff, committees, government representatives, and community leaders. The Deputy Chief Administrator may manage and advise the Vice President on day to day operations, ensuring efficiency and effectiveness and optimizing the use of available resources. Additionally, the Deputy Chief Administrator has oversight for ongoing projects supporting the Vice Presidents agenda to ensure that all are effectively moving according to plan objectives and established milestones and measurement criteria.
Work Performed
Facilitate the ability of the Vice President to manage functions by advising the Vice President regarding key constituencies, providing context and background information on issues, and coordinating research, projects, meetings and initiatives, as assigned.
Establish solid working relationships with key stakeholders and develop a keen understanding of current issues and provide related timely advice to the Vice President.
Represent the Vice President at meetings when Vice President's attendance is not required; attend selected meetings with the Vice President and ensure that action items arising from these meetings are executed in a timely fashion. Act as the Vice President's representative and ambassador to external constituents as directed.
Ensure that issues are considered, appropriate action is taken, and the results communicated throughout the organization as appropriate and in a timely manner.
Draft correspondence for communications with key constituents; interface with executive assistant, as appropriate.
Develop understanding of the formal structure of the organization and interface appropriately.
Guide the strategic planning process and special projects for the office.
Required Qualifications at this Level
Education/Training
Master's degree required; Doctorate degree preferred.
Experience
Minimum 10 years of management experience required, preferably in a highly complex, matrixed organization such as an academic medical center, medical school teaching hospital or research university.
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
