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QUAD ADVISOR
Job Title: QUAD ADVISOR
Job Code: 2485
FLSA: E
Job Level: 12
Revised Date: 07/01/2025
Job Family: JF 33
Occupational Summary
The Quad Advisor is a professional academic advisor supporting the success and engagement of first- and second-year students in Trinity College of Arts & Sciences. Assigned to a residential quad, the advisor provides proactive guidance on curriculum planning, academic policies, and institutional resources. The Quad Advisor plays a key role in helping students build a strong academic foundation while fostering a sense of belonging within the residential and academic community. This position reports to a Senior Quad Advisor and works closely with faculty, deans, and campus partners to provide integrated academic support and programming.
Work Performed
Academic Advising and Student Support
Advise first- and second-year students on course selection, Trinity curriculum requirements, and major exploration.
Assist students in understanding academic policies, degree timelines, grading options (e.g., S/U, W), and related institutional regulations.
Monitor academic progress and maintain detailed, confidential advising records.
Guide students through moments of academic transition or difficulty, referring to relevant campus resources (e.g., deans, academic support, counseling services, identity centers).
Provide inclusive, developmentally appropriate support that considers the needs of diverse student populations.
Quad-Based Engagement and Programming
Support and contribute to quad-based initiatives such as orientation sessions, academic workshops, and community-building events.
Collaborate with faculty-in-residence, peer mentors, and faculty fellows to create programming aligned with quad themes and goals.
May teach a .5-credit course (e.g., first-year seminar or reflective advising course) as part of the residential experience.
Institutional Collaboration and Coordination
Work collaboratively with Academic Deans, Senior Quad Advisors, and campus offices (e.g., Global Education, Career Center, Student Affairs) to coordinate advising and support.
Participate in regular team meetings and cross-functional training to ensure consistent, high-quality advising services.
Share insights and trends with advising leadership to inform continuous improvement of the advising model.
Professional Development and Administrative Duties
Participate in professional development activities and advising-related training.
Contribute to assessment efforts, including surveys and feedback collection.
Stay informed about updates to university policies, academic programs, and student support initiatives.
Required Qualifications at this Level
Education/Training
Masters degree required.
Experience
At least two years of experience in academic advising, higher education, or a related student support setting.
Comprehensive knowledge of undergraduate curriculum structures and degree requirements.
Strong understanding of academic departments/offices on campus and co- curricular opportunities.
Knowledge of Trinity Colleges academic policies.
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
