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EXEC DIR, UCAE
Job Title: EXEC DIR, UCAE
Job Code: 2810
Job Level: 17
Revised Date: 10/01/2011
Job Family: JF 28
The Executive Director of University Center Activities and Events leads a comprehensive department of auxiliary, service and student activities units including Administration and Finance, Conference and Event Services, Student Activities, Media Services, Theater Operations, Facility and Campus Operations, Technical Services, University Box Office and Information Desk.
Oversees facilities planning and development, and programmatic oversight for an expanding, multipurpose Student Center Complex that includes, but is not limited to, the Bryan Center, West Union, Plaza, East Union and other facilities.
Fosters and manages relationships with students, colleagues in Student Affairs, faculty, alumni, and vendors. Works in collaboration with key campus partners including schools, auxiliary service areas, and Facilities Management. Establishes the strategic direction for a comprehensive university campus activities and event support program that complements the missions and priorities of the University and the Division of Student Affairs.
Initiates revenue generation opportunities. Develops the annual budget and oversees complex financial operations in excess of $7M.
Establish and implement vision, goals and policies for the University Center Complex and associated facilities ensuring involvement of university stakeholders. Monitor progress of units in achieving goals and objectives for a comprehensive array of campus activities, theater and facilities operations and event support services. Continually assess and evaluate the day-to-day operations and programming to ensure effective service delivery and achievement of co-curricular outcomes.
Provide leadership in management of the department's budget and resources. Plan and oversee annual and multi-year budget development including capital plans. Seek and develop new opportunities for generating revenue in support of the University Center. Ensure that student organization accounts are handled in line with University and department policies and procedures.
Establish standards of performance and ensure compliance with University policies and procedures. Provide leadership for staff recruitment, professional development and retention. Ensure that regular and effective performance reviews are conducted with all employees. Provide guidance to supervisors in personnel management.
Has overall responsibility for programmatic use of the multipurpose Student Center complex spaces to ensure use to maximum benefit to support vibrant social life on campus. Develop and implement policies and procedures, training, resource stewardship, technology integration for social and student organization facilities in consultation with appropriate University departments. Provide planning and oversight of facilities support activities. Ensure communications plans are developed to inform and promote co-curricular opportunities to the University community. Collaborate on the planning for large-scale events.
Establish the overall direction and coordination for a comprehensive social, cultural, educational, and leadership program for the University Center complex and affiliated programs. Ensures administrative and advising support for over 400 student organizations, including student government (DSG), student programming board (DUU), student-run cable television and radio station, and provides guidance on issues such as establishing new groups, recognition, advising, programming, and organizational problem-solving.
Serve on Division and University groups and committees, including but not limited to, SA Management Group, Emergency Preparedness Team, University Union Board, Council for the Arts and University Calendar Advisory Committee. Represents the University and Student Affairs at professional meetings and conferences. Responsible for staying current with trends and needs of students, professional literature and advances in the field and to integrate information, knowledge and technology tools into department practices and procedures.
Collaborates with Campus Life directors in providing leadership in the development of cross-department projects, programs and services that support the Campus Life vision and mission. Serves as designee for the Assistant Vice President of Student Affairs for Campus Life in his/her absence.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Work requires a Master's degree in a related field; doctorate preferred.
Work requires a minimum of at least eight years progressively responsible experience in student unions, student activities or student leadership programs in a higher education setting. Experience in facilities operations, financial management, student organization advising, and legal issues related to student activities management.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.