Minors in Duke University Programs

Duke has adopted a Policy for Minors in Duke University Programs to establish safeguards for children under the age of 18 who participate in Duke activities and programs on university land and in facilities or under the authority and direction of the university at other locations.

The policy requires any program involving Minors to meet the following criteria:

Program Sponsor (Duke Faculty or Staff Member)

  1. Register the program with Corporate Risk Management. Once the Duke faculty or staff member who is the sponsor for the program submits the registration, an email will be sent to the program director to complete the application.

Program Director

  1. Complete the program application that describes the program and lists the names and email addresses for all program staff members (any adult who will interact with Minors as part of an activity or program).
  2. Complete a Facilities Use Agreement for use of any Duke facilities and a Conference Services Agreement, if appropriate, for use of any dining, card access, or other Duke services. Agreements will be retained by Duke Event Management.
  3. Obtain a written agreement of participation signed by the parent or guardian and the Minor who plans to participate in the program. The agreements, which are developed by each program, will vary based on the program. The program director must collect and retain all agreements for audit purposes.

Program Staff Members

  1. Complete a background check for all adults who will interact with Minors as part of an activity or program (coordinated by Duke Human Resources or program director). Individuals in the program will receive an email requesting them to complete a form for a background check once the application has been submitted.
  2. Complete online training by all adults in the program working with Minors must complete annual training on policies and issues relating to interactions with Minors (coordinated by Duke Human Resources). Individuals in the program will receive an email requesting them to complete online training.